Finance Assistant Intern: Education Coalition of Zimbabwe (ECOZI)

Job Summary


Deadline: 1 March 2022

Location: Harare
Reporting: Finance Officer
Duration: 12 months



Duties And Responsibilities


The Finance Assistant is needed to provide finance and administrative support services. His / Her duties shall include: Receiving all requests for payments and activities and ensuring that there is proper documentation supporting the requests before passing it on to the Finance Officer for review; Working closely with the programs team and provide guidance in its spending and activity planning, supporting them with event arrangements; Handle and maintain an efficient filing system of key documents (reports, projects activity documents, receipts, etc) ensuring the confidentiality and security of documents; Assist in data capturing, preparation of disbursement requests and inventory management; Scheduling and organizing weekly staff meetings, receiving and filing weekly meeting minutes; Assist in the logistics needs of all staff pertaining to all travel; Shall be responsible for receiving activity acquittals, ensuring that all activity receipts and activity reports are attached; Shall be responsible for managing staff timesheets; Workflow management (i.e advising on work / activities completed and work / activities pending); Filing of statutory documents with ZIMRA and NSSA and ensure that the organization is up to date with statutory obligations. Ensure that all financial transactions are carried out and recorded in accordance with accounting standards and in line with the organization’s procedure and policies; Prepare and share monthly monitoring report (expenses vs budget) to Management as per set deadlines; Assist management and stakeholders in budgeting and budget realignment; Review monthly / donor reports with relevant managers and point out areas with financial risks in line with donor conditions for managers to take proactive corrective action; Preparation of various supporting schedules to the financial statements to facilitate annual and periodical audits; Preparations of the payroll journal and monthly reconciliation of the payroll control code; Cashflow management and bank reconciliations; Support in Payroll administration and all human resources issues as may be required. Any other relevant duties as may be required by management.

Qualifications And Experience


Person specification
The ideal candidate should possess a degree in accounting or any accounting qualification like ACCA, CIMA, and experience on NGO finance department is required; Knowledge and experience in computers (Microsoft Excel, Word and PowerPoint); Good typing skills; Strong written communication skills; Ability to work independently and to meet deadlines; Good analytical skills and attention to detail; Ability to work under pressure; Interpersonal skills; Ability to effectively communicate financial information to different audiences, both financial and non-financial; Requires knowledge and understanding of accounting packages like Pastel; Candidates must adhere to ECOZI Safeguarding Policy



How To Apply


To apply
Send your CV and application letter clearly indicating your expected salary to Candidates with disabilities are encouraged to apply. Salary package will be revealed to the successful candidate only.