Administrative Assistant

Job Summary


 

Looking for a candidate that currently reside in Gweru for the position of Administrative Assistant

 

Duties And Responsibilities


 

Oversee, coordinate and perform day to day administrative functions
• Prepare and maintain student records and ensure that they are updated regularly
• Provide secretarial assistance to the principal and registrar
• Perform administrative tasks such as typing and editing letters
• Organize college newsletters, memos and agendas, and notification systems
• Manage the reception area and direct visitors to appropriate areas
• Attend management meetings and take minutes of meetings
• Reproduce minutes accurately and forward to designated staff
• Handle mail distribution, collating, filing, and sorting activities
• Manage purchase orders and authorizations
• Relay information to lecturers and students using a variety of mediums
• Answer telephone calls and transfer calls to the appropriate recipients
• Maintain students attendance records
• Provide support in new lecturers and office staff orientation
• Assist students with registration and admission procedures
• Supervise lecture rooms in the event of short absences of lecturers
• Assists all lecturers with routine clerical activity
• Purchase and check office supplies
• Maintain the student database
• Organize student files and reports
• Prepare, organize, manage lecture timetables and remind lecturers about their
lecture times
• Any other duties as may be assigned by management from time to time.

Qualifications And Experience


 

– Ability to work independently
– Mature and assertive
– Good time management and Social skills
Minimum of relevant diploma from a reputable institution

 

How To Apply


 

Send your CV and a 1-minute professional video describing your experience and suitability for
the position admin@hiph.ac.zw